Fingertec TimeTec Web User Manual

User GuideA Perfect Web Solution For Time & Attendance

10 CONTENTSINSTALLING THE MYSQL SERVER V5.5TimeTec requires the MySQL server version 5.5 to run smoothly. Download the instal-lation file at http://

11 CONTENTSSelect Typical > Click Install to begin the installation process. Wait for the installation of the MySQL to be complete > C

12 CONTENTSIf the server is installed with an older version of MySQL server, the system will advise the administrator > Select to use the latest

13 CONTENTSSelect Database Support (DSS)/OLAP > Click Next Select Standard Character Set > Click Next Uncheck Modify Security Se

14 CONTENTSClick Execute > Wait for the system to complete the configuration > Click Finish to end the process. INSTALLING THE MYSQL CONNECTOR

15 CONTENTS Select Typical > Click Next > Click Install > Click FinishINSTALLING TIMETEC Run the installation and follow the on-scr

16 CONTENTSThe installer will set a default in-stallation path for the software. It is recommended to use the default location for installation. Cli

17 CONTENTSField DescriptionServer Type The type of database. The default is set to MySQL. Do not change this. Host The IP address of the server t

18 CONTENTS2• Managing Terminals This chapter guides you on how to add, define and identify all FingerTec terminals to TimeTec in a connected enviro

19 CONTENTSNote: It is important to make sure that all terminals are loaded with Webster be-fore you attempt to connect the terminals to TimeTec. We

5-17 1 • INTRODUCING & INSTALLING THE TIMETECTimeTec – An IntroductionInstalling The System 1824 2 • MANAGING TERMINALSAdding Terminals to T

20 CONTENTSAdding a Terminal GroupTimeTec allows you to add terminal(s) into the same Duty Group for staff manage-ment. Choose Device > Terminal

21 CONTENTSField DescriptionLog ID Log ID is a unique ID for each transaction in TimeTec, displayed in a descending order, the later the time, the

22 CONTENTSUPLOADING USERSManaging users from TimeTec has been made easy. Click on Upload User > Select Terminals > Upload Users. TimeTec will

23 CONTENTSERASING ALL USER INFOThis command will erase all user information in the selected terminals so please be very sure before attempting this

24 CONTENTSATTENDANCE CAPTURE TIMER This feature lets you set an automatic download interval to download transaction logs/attendance records from th

25 CONTENTS3• Managing Users This chapter explains how to manage and control user information and their biometrics data in TimeTec effectively for

26 CONTENTSField DescriptionUser ID Enter User ID - maximum of 9 digits. If the ID is less than 9 digits, prefix zeros will be automatically added

27 CONTENTSA click on User > User Profile will present you with a list of users available in TimeTec. To delete any of the users; you need to cli

28 CONTENTSEditing UsersAfter users have been added into the terminal, the information could be edited ac-cordingly. Choose User > User Profile

29 CONTENTSSetting PrivilegesTimeTec is a web-based application, which can be accessed by various users. It is important to set up privileges of eac

32-37 4 • CONFIGURING TIMETEC Creating Company Profile Creating A Username Account Editing A Username Account Changing Sign In Password of

30 CONTENTSErasing User IdentitiesChoose User > User Identity > Erase. Select users that you wish to erase from TimeTec and click Erase. Howev

31 CONTENTSThese key numbers are important as it is used to activate the connection of TimeTec mobile of the employee. Without the activation proces

32 CONTENTS4• Configuring TimeTec This chapter guides you on how to configure your company’s information and attendance settings in TimeTec for y

33 CONTENTSCreating a Username AccountUsername Accounts are accounts for administrators who are given the rights to carry out various operations in

34 CONTENTSSuspending a Username AccountSuspension of username account will remove the TimeTec’s access rights of the user instantly and the user wi

35 CONTENTSDefault Day Type Color DescriptionWorkday Black Workdays of the companyHoliday Blue Holidays of the companyRest day Red Rest day

36 CONTENTS Adding Leave TypesTimeTec allows a company to add a leave type on top of the readily available default leave type provided. Choose Confi

37 CONTENTSDeleting A DepartmentYou can opt to delete a department from your company, choose Configuration > Department > Click on > Confi

38 CONTENTS5• Setting Up Clocking Schedules This chapter guides you on how to set up clocking timetables for clocking activities to produce accura

39 CONTENTSClocking ColumnsEach schedule supports a maximum of 14 columns as stated below but TimeTec al-lows renaming of each column based on your

4548 6 • SETTING UP GROUP DUTY ROSTER, DUTY PLANNER AND COMPANY HOLIDAYS & LEAVESUnderstanding Group Duty RosterType of Shift in Working C

40 CONTENTSNote: Only Weekly Schedule will display weekdays and weekends in the Weekday column and you can select the Day Type. Please see the di e

41 CONTENTSemployee takes a 10-min break to do something at 1130am. This is considered “flex-ible break time”. A company can set the duration of tim

42 CONTENTSThis rule is to allow TimeTec to arrange attendance data accordingly. Clocking Range option is not compulsory and if it’s not predefined,

43 CONTENTSSetting Tolerance Time Before Shift Starts in Daily ScheduleInsert a value in the box after “Quantity Min-utes Before Shifts Start for Ro

44 CONTENTSSetting Clocking Rules for Overtime Hour This setting page is applicable to Weekly, Daily and Flexi Schedules. It provides an option for

45 CONTENTS6• Setting Up Group Duty Roster, DutyPlanner and Company Holidays & Leave This chapter guides you on how to set up your company’s D

46 CONTENTSAdding A New Group Duty RosterChoose Schedule > Group Duty Roster > Add > Enter Duty Group, Description of the Duty Roster, Sele

47 CONTENTSEditing Work Calendar Setting Up Weekly or Flexi Working CalendarChoose Schedule > Group Duty Roster > Click on the year of the cal

48 CONTENTSListing Users in User Duty PlannerChoose Schedule > User Duty Planner > Column Header > Point your cursor for the selection >

49 CONTENTS7• Managing and Viewing Attendance This chapter guides you on how to read, view, edit and generate Attend-ance Sheet. Understanding Att

5 CONTENTS1• Introducing & Installing the TimeTecTimeTec – An IntroductionTHE BASIC UNDERSTANDING OF TIMETECTimeTec is a web based FingerTec app

50 CONTENTSColumn DescriptionPM Tea The time stamp when user checks out for an afternoon tea and comes back to workDinner The time stamp when user

51 CONTENTSEditing Attendance SheetUnder exceptional circumstances, an administrator is given permission to edit em-ployee’s attendance to suit his

52 CONTENTSNote: It is crucial that you generate attendance data in the Attendance Sheet if you have done one of the following activities.1. Change

53 CONTENTS8• Attendance Reports This chapter explains in detail type of attendance re

54 CONTENTSColumn DescriptionElectronic Time Card The most general attendance record of employee comprises of de-tailed clocking activities of a

55 CONTENTSColumn DescriptionMonth by Month Analysis This report details out the work rate, tardiness, total work time, OT and short for workdays

56 CONTENTS9• Introducing TimeTec Mobile This chapter guides you on how to use TimeT

57 CONTENTSGroup Check In Using A Single Device It is possible to use a single device to allow many users to report their attendance, however this m

58 CONTENTSThese key numbers are important as it is used to activate the connection of TimeTec mobile of the employee. Without the activation proces

59 CONTENTSCONNECTING TIMETEC MOBILE VIA IP ADDRESSIn the event that you are connecting directly to the TimeTec server via LAN (Local Area Network),

6 CONTENTSTimeTec allows administrators to setup working schedules to fit a specific working environment, for example normal working hours, overnigh

60 CONTENTSIMPROPER DNSImproper DNS inserted. If the DNS is correct, check with sys-tem administrator. It could be due to offline server, or weak co

61 CONTENTSCHECKING HISTORY ATTENDANCE Tap History to view the history attendance. You can search the history attendance by date and time. Tap

62 CONTENTSCHECKING PERSONAL ATTENDANCE RECORDS A tap on Attendance icon will bring you to the Attendance Sheet. Tap Filter to define the

63 CONTENTSVIEWING AND PRINTING REPORTS Tap Report to view the electronic time card. The display format changes according to your preference. F

64 CONTENTSTime Format – You may change the time format either 12-hour or 24-hour based on your preferenceDate Format - You may change the date form

65 CONTENTSSetting Up a Manager DeviceIf you want to be assigned a higher authority level such as “Manager” or “Supervi-sor”, you can request the Sy

66 CONTENTS A 19 Access Rights 39 AM Tea 43 Attendance Record 43 Attendance Sheet B 21 Branch C 29 Clocking Columns 51 Clocking Schedule 32

67 CONTENTS11• Other ResourcesInformation About FingerTec TO LEARN ABOUT GO TO?Company and the products www.fingertec.comThe latest updates Faceb

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7 CONTENTSprocesses paychecksHEADQUARTERSSupervisor editsand approves the reportsReportsTime attendancerules automaticallyappliesInterface with thir

8 CONTENTSInstalling The SystemFor TimeTec to function properly, these components need to be installed first:1. Internet Information Service (IIS)2

9 CONTENTSINSTALLING MICROSOFT .NET FRAMEWORK 4.0Download the installation file at http://www.microsoft.com/download/en/details.aspx?id=17851 >