Fingertec TCMS V2 (Abridged Vesion) User Manual

A Central Solution for Time Attendance and Access ControlABRIDGEDUser Guide(For Flexi Schedule Users)

11NOTE3.2.1 Terminal Activation Via TCP/IP In some cases (i.e.: you have an empty port on your PC, and do not have a switch) it is necessary to se

12NOTE PLEASE NOTE that some computers without serial ports may require se-rial-to-USB converters to allow compatibility with RS 232 serial devices

13The Employees windowNOTE 4 Enroll/Add or Download/Transfer Employees 4.1 ENROLL/ADD NEW EMPLOYEE To enroll/add a new employee into TCMS V2

14The Employee Management window 4.2 DOWNLOAD/TRANSFER EMPLOYEES To download/transfer employees from the terminal to TCMS V2, click on the Device

15NOTE Check on Do not overwrite PC’s employee info if no terminal data is downloaded if you already have employee data in Employee Man-agement and

16The Clocking Schedule window, with the Clocking tab chosenThere are 5 tabs that you need to set for Flexi clocking schedules; Clocking, General, Rou

17 Work Day: This will define the normal working days for your company. By default, Monday to Saturday will be marked Work day. Rest Day: This w

18The Clocking Schedule window, with the General tab chosen 5.2 GENERALThese are general rules that you need to set in flexi clocking schedules. Thes

195.2.3 Job costing Click Yes if you want users to enter their workcode to specify their tasks in the attendance report. This is only appropriate fo

20For example;The user verifies at the following times: 10:00 pm (Monday), 8:00 am (Tuesday), 8:30 am (Tuesday), 8:59 am (Tuesday) If you configure th

COPYRIGHT NOTICEAll rights reserved. No part of this book may be reproduced or transmitted in any form or by any means, electronic or mechanical, incl

21The Clocking Schedule window, with the Rounding tab chosen 5.3 ROUNDINGRounding is to determine the rounding of minutes rule allowed in the clocking

22The Clocking Schedule window, with the Break tab chosenIf the user verifies in less than 7 minutes after the IN time, for example 9:07 am, the softw

235.4.1 Ignore Break timeClick Yes if you do not wish to include break time in the calculation of total working hours. This will deduct break time f

245.4.8 Auto deduct for break time (in no. of hours)Clicking Yes here will configure the system to automatically deduct the break time from an empl

25The Clocking Schedule window, with the Overtime tab chosen5.4.13 Do you want the automatic addition to apply on total hours exceeds per day?C

265.5.2 Others Overtime: Define the number of hours considered ‘normal’ working hour for flexi-work. For example, if it is set to 8 hours, if a

27GENERAL TAB DONE If in the scenario above, the employee can do Overtime after his working hours, define the Separation hours between an out clockin

28BREAK TAB DONE If applicable, specify the number of hours of break time that will be deducted from the flexi work hour if the daily total of work h

29The initial Group Duty Roster window 6 Setting Group Duty Roster Group Duty Roster refers to an annual working calendar for all groups of staff in

30The Group Duty Roster window, ready to be confi gured 6.1 OVERTIME6.1.1 Overtime only afterTCMS V2 treats extra working time as overtime or OT whe

Table of Contents 1 DVD INSTALLATION 6 2 BASIC SETUP 7 3 TERMINAL ACTIVATION FOR THE FIRST TIME 8 3.1 Terminal Activation Via USB Or USB/C

31working hours is 80 and the employee has worked a total of 90 hours during half a month, the employee will get 10 hours to be considered as overtime

32 Erase Roster: You can delete any duty roster from TCMS V2 by click-ing on Erase Roster. Select the year and the group that you want to delete an

33The Set Clocking Download Interval 7 Download Data from TerminalTo start, click on the Devices icon and double-click Download data from ter-minals.

34The USB Flash Disk Management windowThe next screen in the USB Flash Disk Management windowAlternatively, to download data from a USB fl ash disk:

35The Attendance Sheets windowNOTEWorkfl ow in SummaryFor Manual downloads: Click Devices icon Download data from terminals ApplyFor Automated downl

36NOTEYou have the option to select how you would like your data to be displayed on the Attendance Sheet. This can be done by configuring the followin

37The Attendance Sheets window after clicking EditThe Enter Leave Taken window 9 Adding Employee Leaves Into Attendance SheetThe administrator can

38Defi ning the Leave Taken in Attendance SheetsNOTE At the Enter Leave Taken window, input the details for the multiple absent users. Click Okay t

39The Attendance Sheets window 10 Manipulate/Edit Data in the Attendance SheetUnder certain circumstances, the administrator can manipulate or edi

40Double-clicking on the time slot chosen to be editedNOTE Input a new value and click Apply. The new attendance time will take place at the time s

Table of Contents 5.4.10 Deduct no. of hours for break time from flexi work hour… if daily total of work exceeds 5.4.11 Do you want

41The Date/Hour Format windows, with both the 2400 and AM/PM format highlightedNOTE 10.2 CHANGING ATTENDANCE TIME DISPLAYED FROM AM/PM TO 2400

42Example of transaction that can be editedThe Job Cost windowNOTE10.3.1 To edit transaction under Details In the Attendance Sheet window, click on

43The Job Cost windowThe pop-up window after clicking on the ‘pencil’10.3.2 To remove transaction under Details In the Attendance Sheet window, clic

44The Job Cost windowNOTEClicking on the ‘plus sign’ symbolNOTEWorkfl ow in SummaryEdit Details Click on ‘pencil’ icon Click on relevant Not Used

45The Generate New Attendance Records window 11 Generate TCMS V2 ReportAfter the configurations are properly set at the Attendance Sheet, you can pro

46NOTE In the Recipient email address popup window, input the recipient’s email address, CC, Subject and Message. It supports SMTP email serv-ers wit

ABRIDGEDUser Guide(For Flexi Schedule Users)© 2013 FingerTec Worldwide Sdn. Bhd. All rights reserved. • 042013

6NOTENOTEInstallation Guide for TCMS V2 SoftwareThis is an abridged version of the TCMS V2 User Guide, meant to guide you with your initial TCMS V2 in

7NOTEWorkfl ow in SummarySoftware Software Installation FingerTec TCMS V2 In-stallShield Wizard Next I accept the terms in the license agreemen

8The FingerTec Terminal windowNOTE At the next window, click Finish and wait for a pop-up window saying Thank You. Click Ok to continue. Congrat

9NOTE 3.1 TERMINAL ACTIVATION VIA USB OR USB/CLIENT Make sure that you have a USB flash disk complete with information of the terminal that you wa

10NOTE 3.2 TERMINAL ACTIVATION VIA TCP/IP Make sure that you have connected the terminal and the computer installed with TCMS V2 to a switch using